Audit Resourcing Coordinator

Ideas | People | Trust We’re BDO. An accountancy and business advisory firm, providing the advice and solutions entrepreneurial organisations need to navigate today’s changing world. We work with the companies that are Britain’s economic engine – ambitious, entrepreneurially-spirited and high‑growth businesses that fuel the economy – and directly advise the owners and management teams leading them. We’ll broaden your horizons Our biggest asset is our people, so our Audit Resourcing Directorate are focused on ensuring we have the right people working together to deliver the best results, whilst providing space for us all to deliver quality work and reach our potential. They use their specialist expertise to ensure we enable our employees to succeed and inspire a unified culture of development across our firm. By playing a role in the recruitment and management of our people, they help change lives and influence the future of BDO. Join a driven and passionate team where you can be yourself, while also helping your colleagues to achieve their ambitions. We’ll help you succeed Resource teams are the heartbeat of our firm. They know what is going on in the ground, they know where we are headed and they can drive us forward to deliver our strategy. In this role you will focus on the allocation and prioritisation of resourcing needs for your area including editing resourcing requests from multiple stakeholders across the business. The role will include regular tasks to be carried out as well as project work and ad hoc requests. The role is an important part of the business to provide an efficient, effective and professional resourcing coordination for the team. The resourcing team are responsible for not just ensuring optimum resource allocation and utilisation but also providing timely and accurate management information to various stakeholders by identifying shortfalls, booking clashes and inefficiencies to help in contingency planning and risk mitigation. This is an important role in the firm as it enables us to appropriately resource the projects required to deliver a quality audit project and exceptional client service. Your main duties will involve but not be limited to:

• Use of our resource planner, Dayshape, to book trainees to jobs / study leave / college / training courses / holiday etc
• Becoming the change agents for Dayshape roll out and be the first port of call for any business queries
• Building effective relationships with the central resourcing team and the Project Managers to understand the needs in respect of resourcing for assignments
• Acting as a point of contact for the trainees, working with them to ensure allocation to jobs that support their objectives and career development
• Working closely with the Professional Qualifications team to ensure a clear understanding of the professional qualification requirements
• Familiarisation with the trainees’ professional qualification pathways so that these are considered when allocating resource
• Working with People Managers and Resourcing Manager to support any performance issues, and notifying them if there are any issues or concerns related to staff and trainees
• Working with Resourcing Manager to closely monitor metrics such as utilisation, budget completion, data accuracy
• Owning and ensuring adoption of all resourcing policies in your area of remit
• Identifying and introducing processes in order to maximise efficiencies in resource planning across the business unit
• Identifying solutions to manage resourcing conflicts/clashes effectively, liaising with the relevant managers in a timely manner
• Supporting the business with absence approval, if applicable (eg holiday, sickness, TOIL, and study leave)

You’ll be someone with:

• Experience in resource planning and management processes is an nice to have experience but desire to learn / work with people is key
• Experience with managing multiple stakeholders at different levels
• Intermediate IT skills (MS Outlook, Word, PowerPoint & Excel)
• Excellent communication skills, both verbal and written
• Proven ability to operate under pressure with conflicting priorities, tight deadlines and demanding stakeholder needs
• Ability to interpret and analyse MI and data to identify and solve problems

We’re in it together Mutual support and respect is one of BDO’s core values and we’re proud of our distinctive, people-centred culture. From informal success conversations to formal mentoring and coaching, we’ll support you at every stage in your career, whatever your personal and professional needs. Our agile working framework helps us stay connected, bringing teams together where and when it counts so they can share ideas and help one another. At BDO, you’ll always have access to the people and resources you need to do your best work. We know that collaboration is the key to creating value and satisfying experiences at work, so we’ve invested in state-of-the-art collaboration spaces in our offices. BDO’s people represent a wealth of knowledge and expertise, and we’ll encourage you to build your network, work alongside others, and share your skills and experiences. With a range of multidisciplinary events and dedicated resources, you’ll never stop learning at BDO. We’re looking forward to the future At BDO, we help entrepreneurial businesses to succeed, fuelling the UK economy. Our success is powered by our people, which is why we’re always finding new ways to invest in you. Across the UK thousands of unique minds continue to come together to help companies we work with to achieve their ambitions. We’ve got a clear purpose, and we’re confident in our future, because we’re adapting and evolving to build on our strengths, ensuring we continue to find the right combination of global reach, integrity and expertise. We shape the future together with openness and clarity, because we believe in empowering people to think creatively about how we can do things better.