Billable Work Coordinator

Better places, thriving communities. Billable Works Co-OrdinatorJob Overview We are looking for a highly organised and detail-oriented Billable Works Coordinator to join our growing team. This role involves supporting the delivery of wide range of chargeable works, across multiple disciplines, which are instructed by our client. The successful candidate will have excellent analytical and problem-solving skills and strong communication abilities. Main Duties

• Supporting the delivery of works in compliance with the contract and governance arrangements.
• Quality assurance.
• Completing RAMS reviews and ensuring contractors have required training and in-date documentation.
• Ensuring appropriate risk assessments and statutory documentation is in place ahead of works commencing.
• Managing the booking in of contractors.
• Managing communications with all stakeholders.
• Risk and opportunity management.
• Reporting progress at regular intervals.
• Management of the billable works tracker to ensure accurate information is available.
• Seeking and developing ongoing continuous improvement.
• Support the team in delivering department objectives.
• Adhere to all health and safety regulations, policies, and best practices to safeguard the well-being of staff, contractors, and visitors.
• Raising POs to suppliers
• Updating CAFM system
• Undertake any other duties as required by your supervisor, commensurate with your skills and experience.

What We Are Looking For

• Strong computer literacy, including proficiency in Microsoft Office Suite and CAFM systems
• Excellent organisational and time-management skills with the ability to manage multiple tasks and deadlines effectively.
• Strong communication skills, both written and verbal, with the ability to liaise effectively with internal and external stakeholders.
• Proven problem-solving and analytical skills, with a keen attention to detail.
• Strong teamwork skills, with the ability to work collaboratively and support colleagues across different departments.
• The flexibility to adapt to changing priorities and work requirements
• Outcome driven
• Calm and considered approach when faced with adversity and high-pressure situations.
• Always displays a positive attitude.
• Embrace and contribute towards innovation and improving systems for a better way of working.

About Mitie

• Since 1987, Mitie's 68,000 employees have been maintaining companies globally. We are the UK's leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.
• Our market-leading offering provides you with benefits that suit your lifestyle.
• We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.
• When you join us, we'll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days' holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!
• We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).
• We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there's a chance to scoop a top prize of £10,000!
• Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

Our market-leading offering provides you with benefits that suit your lifestyle. We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans. When you join us, we’ll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days’ holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices! We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie). We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there’s a chance to scoop a top prize of £10,000! Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you. We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long-term condition (for example dyslexia, anxiety, autism, a mobility condition or hearing loss) and need us to make any reasonable adjustments, changes or do anything differently during the recruitment process, please let us know by emailing Ashish Singh at Ashish.Singh@mitie.com. Since 1987, Mitie’s 80,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.Join our Mitie Team.Together our diversity makes us stronger.

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