Research Administrator - Research & Innovation

NHS Greater Glasgow and Clyde (NHSGGC) is one of the largest healthcare systems in the United Kingdom, employing approximately 40,000 staff across a wide range of clinical and non-clinical professions and roles. We deliver acute hospital, primary, community and mental health services to a population of over 1.15 million people, and to a wider population of 2.2 million when regional and national services are included. The Role The post holder is a key member of staff providing administrative and technical support to the R&I department for research projects. S/he will mostly be required to work autonomously only referring to the R&I Co-ordinators and Research Facilitators if necessary. The purpose of the post is to encompass the following:

• Controlling the flow of information through the research office, monitoring team performance, and taking corrective action when timelines are not met.
• Providing expert administrative and technical support to a research portfolio(s) teams led by Research Co-ordinators.
• Collecting accurate research data on which is based £millions of research funding provided to GG&C by the Chief Scientists Office (CSO).
• Organising and checking all research study information and validating document sets.
• Operating national schemes which require expertise in specialist administration and software packages, namely the Integrated Research Application System [IRAS], the Research Passport scheme (whereby researchers are provided with honorary contracts), the national research database (SReDA), and the collation of paperwork required to conduct a local permission checks. .

Duration, Location, and Working Pattern:

• Location based in Gartnavel Royal Hospital
• 1x Fixed term & 1x Secondment Contract
• 1 post is 2 years in the first instance. Maternity leave cover is for 12 months. Both posts can be considered on a secondment basis
• Shift pattern for this post are Monday Friday (9 5 flexible working hours can be considered)

Key Responsibilities The post holder is a key member of the R&I Portfolio Team but will be expected to work across R&D teams, if and, when required. The Research administrator deals with office and information management issues. These include, but are not limited to:

• Support NRS Performance Manager and Information Officer in data/quality checks
• Provide support for SReDA reporting and for meeting arrangement for Systems & Operations Manager
• Control of research documents entering and leaving the office.
• Upkeep and maintenance of team equipment and reporting of IT problems.
• Prepare, plan, organise and attend meetings of team members with researchers and external bodies.
• Responsible for the dissemination of all R&I communications from and to the Portfolio team.
• Manage weekly committee meeting agenda and any other departmental meetings as they arise
• Provide Research administration support for annual endowment grant call

Knowledge, training, qualifications and/or experience required to do the job:Essential

• Degree in Business administration, Biological Science or equivalent experience
• Ability to balance demands and prioritise own workload. Frequently working unsupervised the post holder will need to be able to respond to competing demands and frequent interruptions
• A good working knowledge of Microsoft Office of Databases and strong IT skills.
• Should have the ability to perform effectively as an individual and as a team member.
• Excellent interpersonal skills with the ability to communicate via e-mail, verbal, telephone and written correspondence.

Desirable

• A minimum of 2 years NHS experience or equivalent experience and a good understanding of Research Ethics and Research &Development in the NHS
• An understanding of contracts associated with Research projects
• Knowledge and understanding of medical, scientific and research terminology

What We Offer We offer a wide range of supportive policies designed to enhance your employee journey, including a comprehensive Employee Assistance Programme, Cycle to Work Scheme, bursary scheme and extensive learning and development opportunities. As an NHS Scotland employee, you will be entitled to:

• A minimum of 27 days annual leave, increasing with length of service, plus public holidays
• Membership of the NHS Pension Scheme, including life insurance benefits
• Salary Sacrifice Car Benefit Scheme
• Development opportunities including study bursaries, e-learning and classroom-based courses
• Enhanced pay for working public holidays
• NHS discounts on a wide range of goods and services
• Confidential employee support and assistance, including counselling and psychological therapies

Interested? If you would like to find out more, we would love to hear from you. For An Informal Discussion, Please Contact(Insert contact details) Details on how to contact the Recruitment Service and the Recruitment Process: This post may close early due to the volume of response. Please submit your application form as soon as possible. Due to the volume of applications that we receive, we will not be able to provide shortlisting feedback. AI tools like ChatGPT or Copilot can be great for planning and preparing your application, but your answers must be your own.

• Show us the real you: Your application should reflect your skills, experience, and motivations authentically.
• Use AI wisely: It’s fine to use AI for ideas or to check spelling and grammar, but don’t let it write your answers.
• Why this matters: Applications that rely on AI-generated content may be withdrawn. By applying, you confirm your responses are based on your own knowledge and achievements.

Tip: Think of AI as a helper, not a substitute. We want to understand you, not an AI tool. From 1 April 2026, the Agenda for Change full-time working week will reduce from 37 hours to 36 hours. Part-time working hours will be reduced on a pro-rata basis. A corresponding increase in the hourly rate will apply, ensuring that overall pay remains unchanged. NHS Greater Glasgow and Clyde (NHSGGC) recognises the importance of work-life balance and is committed to offering a range of flexible working options where service needs allow. For roles where less than full-time hours can be accommodated, and where the tenure is listed as “various”, we encourage applications from individuals seeking flexible working arrangements. Flexible working will be included as a topic for discussion during the recruitment process. NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We are committed to promoting equality, diversity and inclusion and are proud of the diverse workforce we employ. By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We welcome applications from across the Armed Forces Community and recognise military skills, experience and qualifications throughout the recruitment and selection process. For application portal or log-in issues, please contact the in the first instance.