Executive Assistant/Office Manager

We have a fantastic opportunity to join a dynamic and close knit Operator team working as an EA/Office Manager supporting a busy CEO. Ths role would suit a professional and experienced EA used to supporting at C-Suite level and ideally who has supported within an Energy Operator business or Tier 1 Service Provider and used to supporting a very busy member of senior managemnet with confidential correspondence, diary management, preparing presentations and slides, arranging corporate events, as well as managing the office day to day. The plan is to initially engage on a 14 month contract (FTC on the clients payroll) and there is a competitive salary and benefits package available plus tio potential for the role to convert to staff.   Responsibilities:   EA to CEO

• Proactive management of CEO electronic diary.
• Prepare formal correspondence for company and handle received correspondence.
• First point of contact for generic calls and queries made to CEO .
• Organise efficient travel to coincide with diary & calendar and coordinate expenses.

  Administration Management and Support

• Support CEO to maintain a rolling 12-month business calendar and prepare regular performance reports.
• Line Manager to administration team.
• Maintain close working relationship with other relevant external administrators / EAs.
• Organise events on behalf of company team for internal & external purposes.
• Support/oversee organisation of travel bookings as requested and support completion of expenses.
• Support/oversee all administrative tasks.
• Assist training working group with company training plan and process, including organising company wide training and overseeing auditable recording.
• Support HR with company onboarding and induction process for new starts.

  Office Management

• Ensure smooth running of Aberdeen and Teesside offices and the office facilities.
• Coordinate/oversee office purchases and support contracts (eg printer, stationery, sundry items).
• Manage and interface with the office admin service providers (eg cleaning companies) and facilities management providers.
• Responsible for company Business Management System and company-controlled documentation.

    Experience & Qualifications:

• Proven track record of acting as an Executive Assistant at executive level.
• Excellent communication skills both internally and externally and ability to operate at senior executive level.
• Strong problem-solving skills
• Self-motivated, organised and efficient in understanding, coordinating and delivering actions.
• Demonstrates the confidence in expressing opinions and advocate for what is right, while also skilled at finding common ground and facilitating compromise.
• Discrete and demonstrable evidence of handling highly confidential information.
• Ability to adapt style to be both a strong team player and adapt to different personal styles.
• Ability to understand company’s operational, financial & business objectives and goals.
• Ability to remain calm under pressure and capable of thinking on their feet in a crisis.
• Advanced level skills in MS Office suite of products.

  Contract position   If you feel that you are well suited to the above opportunity and would like to find out more then please contact Orion Group for more information or apply by forwarding your current CV quoting reference: TR/080521. Our role in supporting diversity and inclusion As an international workforce business, we are committed to sourcing personnel that reflects the diversity and values of our client base but also that of Orion Group. We welcome the wide range of experiences and viewpoints that potential workers bring to our business and our clients, including those based on nationality, gender, culture, educational and professional backgrounds, race, ethnicity, sexual orientation, gender identity and expression, disability, and age differences, job classification and religion. In our inclusive workplace, regardless of your employment status as staff or contract, everyone is assured the right of equitable, fair and respectful treatment.