HR Assistant

Job Description

HR Assistant

Your role as a HR Assistant will be to assist the HR Department with providing proactive HR support with duties such as Onboarding, Recruitment, Training and Appraisals and general HR queries.

The ideal candidate will possess strong communication skills and a solid understanding of human resources practices as well as good technical understanding of HR Platforms or a willingness to learn.

Main Duties and Responsibilities

• Assist in the recruitment process by coordinating job postings, and scheduling interviews
• Provide administrative support to the HR team, including preparing reports and maintaining files
• Respond to employee inquiries regarding policies, procedures, and benefits
• Provide administrative support to the HR Department, including preparing reports and maintaining files
• Support the creation and update of HR policies, procedures, and employee handbooks
• Assist with general HR administrative tasks, such as preparing employee contracts, reviewing H&S functions, disciplinary matters and flexible working requests
• Monitor and maintain HR systems and databases to ensure GDPR compliance
• Chair and take minutes for key HR meetings, which may include disciplinary meetings, grievance meetings, inductions and exit interviews
• Maintain HR inbox and raise issues where appropriate
• Record and monitor the expiry of important employee data such as RTW and DBS checks
• Provide support as required

Person SpecificationEssential Criteria:

• Strong administrative, organisational skills with attention to detail
• Experience in HR or administrative roles
• Ability to manage multiple tasks and prioritise workload effectively
• Good communication and interpersonal skills to work with internal and external stakeholders
• Handles sensitive and confidential information with utmost integrity and professionalism, adhering to strict data protection regulations
• Proficiency with Microsoft Office (Word, Excel, Outlook) and ability to learn HR systems
• Excellent verbal and written communication skills

Desirable Criteria:

• Previous experience in a HR or administration role.
• Level 3 CIPD qualification or working towards Level 5 (desirable)

Personal qualities:

• Team player and willing to work in the constantly changing environment of a growing social housing provider
• Proactive, conscientious, responsible, high levels of integrity and confidentiality
• Ability to support and enthuse others and maintain a professional image
• Sharp time management skills
• Strong ethics, with an ability to manage confidential data

Job title: HR Assistant

Location: Birmingham

Salary range: From £24,000.00

Contract type: Permanent

Hours: Full time, 37.5 Hours per week

Responsible to: HR Manager

We are an equal opportunity employer and value diversity at our company.

We reserve the right to close this vacancy early if we receive sufficient applications