Billing Assistant

The firm Simpson Thacher & Bartlett LLP is one of the world’s leading international law firms. The Firm was established in 1884 and has more than 1,000 lawyers. Headquartered in New York with offices in Beijing, Brussels, Hong Kong, Houston, London, Los Angeles, Palo Alto, São Paulo, Tokyo and Washington, D.C., the Firm provides coordinated legal advice and transactional capability to clients around the globe. Description/Job Summary To assist the firm’s billing function to help the firm achieve its financial targets by providing an efficient and commercially focused service. Responsibilities/Duties

• Establishing relationships in order to gain knowledge about the clients and matters of the departments quickly;
• Following up on matters that have concluded or have reached billing stage and ensuring they are responded to in a timely manner;
• Conducting a regular review of Work In Progress (WIP) and Accounts receivable (AR) for your Partners;
• Assist at meetings with Partners and fee earners to discuss WIP & AR, in order to determine most appropriate course of action;
• Ensuring the timely processing of bills, checking VAT and numerical calculations on bills and compliance to VAT, Solicitors Accounts Rules and AML regulations;
• Ensuring the timely delivery and payment of invoices;
• Assist with the ebilling delivery of invoices;
• Continued maintenance of the matter comments - unbilled and AR;
• Maintenance of transfers of time/cost and write-offs, production of credit notes where necessary;
• Regular analysis of client/matter information in relation to archiving; and
• Keeping Partners and fee earners up-to-date on outstanding matters and invoices

Required Skills

• Minimum of 2 years previous experience of working in a legal environment including exposure to billing, VAT, disbursements and collections;
• Knowledge of Solicitors Accounts Rules;
• An understanding or experience of billing and collecting in a foreign currency and associated issues
• Proficiency in Microsoft Office with strong skills in Excel;
• Experience of using Elite 3E required;
• Capable of being well organised with good writing skills;
• Ability to multi-task and prioritise;
• Ability to organise work flow and use time efficiently;
• Ability to be accurate and show an attention to detail;
• Capable of working within a high-charged, fast-paced environment;
• Flexibility to adapt to all work situations and demands as required; and
• Available to work additional hours where necessary

Equal Opportunities Simpson Thacher is committed to being a Firm where everyone can reach their full potential, irrespective of background, identity or circumstance. We recognise that in order to be successful we need to attract, retain and develop diverse talent at all levels. This means recruiting from the widest possible pool of talent and fostering a collegial environment which maximises collaboration and empowers everyone at Simpson Thacher to bring their whole selves to work. If there is anything we can do to accommodate you to participate fully in the recruitment or interview process, please let us know by emailing List-LondonRecruitment@lists.stblaw.com.