Product Admin Assistant

Location: Head Office

Department: Wholesale

Reports To: Head of Merchandising

Role Overview:

An exciting opportunity has arisen to join our Head Office team as a Wholesale Admin/Logistics Coordinator. You will play a key role in delivering an end-to-end service to our strategic partners across the UK, EU, and Rest of World (ROW).

This role involves close collaboration with internal teams — including Buying, Merchandising, and our Warehouse — to ensure the efficient and accurate delivery of goods to our wholesale partners.

Key Responsibilities:

-         Raise purchase orders with factories based on confirmed partner orders.

-         Ensure all customer PO details align with the internal order book (e.g., delivery dates, costs, units).

-         Collaborate with the Merchandising team on the Wholesale Critical Path (CP).

-         Work with factories on labelling and packaging requirements specific to each partner.

-         Arrange international and domestic freight, ensuring delivery deadlines and budget constraints are met.

-         Coordinate with our warehouse on stock arrivals, reprocessing, and dispatch requirements.

-         Upload product information to internal systems and partner platforms.

-         Monitor the order book and communicate regular updates to wholesale partners.

-         Prepare shipping documentation such as packing lists and commercial invoices.

-         Schedule bookings with external warehouses and logistics partners.

-         Support the Finance team to ensure all deliveries are accurately invoiced and resolve any discrepancies.

-         Place orders for available stock via Shopify.

Key Skills & Attributes:

-         Proficient in Microsoft Excel.

-         Comfortable in a fast-paced, dynamic work environment.

-         Strong cross-functional collaboration skills.

-         Excellent organisational and time-management abilities.

-         Flexible, adaptable, and eager to learn.

-         Experience working to tight deadlines.

-         Ambitious with a drive for professional growth.

-         Strong verbal and written communication skills.

-         A team-oriented mindset.

-         Experience with Shopify and Peoplevox (preferred but not essential).

What We Offer:

-         Competitive Salary

-         Performance Bonus Scheme

-         25 Days Annual Leave (+ Bank Holidays)

-         Staff Discount

-         Private Healthcare (upon passing probation)

-         Death in Service Benefit (upon passing probation)

-         Quarterly Free Product

-         Employee Assistance Programme

-         Access to YuLife App (wellness and rewards platform)

This is a fantastic opportunity for someone looking to grow their career in logistics and wholesale operations within a supportive and evolving company. If you thrive in a collaborative environment and are passionate about delivering great service, we’d love to hear from you.