Finance Assistant

The Opportunity

We are looking for a full time Finance Manager to support the growth of the company. This is a fantastic opportunity for someone looking to make their mark by being intimately involved in the operational development of this young company. 

The successful candidate will have full responsibility for ensuring that transactional finance runs efficiently through strong accounting process and procedure, maintaining the financial status of the business. The right candidate will support the business through proactive business partnering with the Operations team. 

Required to roll your sleeves up and get stuck into all levels of finance, this role supervised by a part time Finance Director. Theteam is also supported by a full time Finance Manager.

Salary:                    Competitive

Location:                Royal Borough of Kensington & Chelsea

Hours:                     Full time (40 hours per week)

Reporting into:       Finance Director

Accounts Receivable

·        Raising Advisory sales invoices:

o    Corporate - based on contracts secured by Soke Performance and non- therapy sales

o    Education - raising termly invoices and any fees for additional services in line with signed contractual agreements

o    Ensuring correct VAT rates are applied to all sales invoices

·        Reconciling and authorising refunds to ensure consistency between Semble (Mental Health System) and Xero.

Credit Control and Debt Management

·       Therapy clients – in tandem with Operations to apply debt collection procedures to longer term debt.

·       Private Medical Insurance (PMI) – liaising directly with PMIs to ensure outstanding invoices are included in payment runsand working closely with Operations team in resolving any barriers to payment raised by PMIs or collecting client excesses.

·        Corporate/Education – based on signed contractual agreements and purchase orders.

·        Applying the agreed finance debt collection procedures as required.

Accounts Payable

·       Processing suppliers’ invoices and staff expenses claims, after approval by relevant line manager & allocation to correct account by relevant procurer.

·       Payment of suppliers, based on mutually agreed payment terms.

·       Carrying out supplier statement reconciliations.

·       Ensuring that where possible supplies are ordered on account (to be invoiced to The Soke) rather payment on order.

·       Ensuring that the correct VAT rating, G/L coding and department has been applied to entry on Finance system.

·       Raising monthly self-billing invoices for Practitioners.

Bookkeeping

·       Bank reconciliation including allocating Merchant Services receipts to debtors on Xero and reconciling to Semble.

·       Chasing any missing invoices with suppliers and/or Operations team.

·       Allocating PMI receipts in Xero and Semble (Mental Health system).

·       Reconciliation of debtors in Xero to debtors in Semble, to ensure both systems remain consistent, and any client account issues are resolved promptly.

·       Reconciliation of invoicing:

On Semble, between Bookings Report and Invoice Details Report

Between Semble Invoice Details Report and sales income on Xero

·       Fixed Asset & depreciation register maintenance.

Financial Accounting

·       Assisting with preparation and submissions of quarterly VAT returns to HMRC.

·       Allocate finance lease interest and capital payments.

·       Ensure high levels of internal control through process, policy and procedural development.

·       Internal Audit: review payment authorisation limits, purchase order sign offs, payment sign offs, check copies of invoices and statements are kept on file.

Management Accounting & Reporting

·       Produce weekly debtors reports.

·       Produce weekly/monthly revenue/session reports.

·       Produce weekly refunds, card payments rejections and complementary reports.

·       Assist with monthly Management Accounts processes including preparation of monthly practitioners analysis and relevantaccruals and deferrals, revenue and bank reconciliations.

Company secretarial & other Statutory Reporting

·        Assist as necessary.

Systems skills

·        Xero or other accounting software

·        Semble Patient System (preferred but not necessary)

·        Approval Max (preferred but not necessary)

·        Hubdoc

·        Excel (intermediate level eg. lookups, pivot, power pivots, advanced sorting/filtering)

·        Saasant

·        Microsoft office 

·        Stripe (preferred but not necessary)

·        Vestd (preferred but not necessary)

Qualifications

·     AAT Level 4 studier or Accounting Batchelor’s degree

ESSENTIAL

·     UK Work Permit

·     3 years relevant experience

·     Experience in SME

·     Excel intermediate level

·     Xero or other accounting software