Warehouse Specialist

Warehouse & Logistics Coordinator

Medical Device Company – Supplying NHS & Private Healthcare (UK)

UK-based medical device company supplying products to NHS Trusts and private healthcare providers nationwide. Operating within a regulated environment, they are committed to ensuring a secure, compliant, and uninterrupted supply of critical medical devices that support patient care across the UK.

They are seeking a hands-on Warehouse & Logistics Coordinator to take operational responsibility for warehouse management and logistics coordination, ensuring efficient stock control, compliant processes, and reliable delivery to healthcare customers.

The Role

This is a broad, operational role responsible for the complete warehouse lifecycle — from procurement through to final delivery to NHS and private hospital customers.

You will assist in daily warehouse operations, maintain accurate stock control, ensure regulatory compliance, and support logistics process where required.

You will work closely with sales and finance teams to ensure seamless business operations.

Key ResponsibilitiesFull Warehouse Operations

• Assist in the ownership of daily warehouse activities
• Manage goods-in processes, including receipt, inspection, and verification
• Ensure correct batch/lot control and product traceability
• Organise safe and compliant storage of medical devices
• Assist in picking, packing, and dispatch processes
• Prepare accurate shipping documentation
• Conduct cycle counts and periodic stock takes
• Investigate and resolve stock discrepancies
• Maintain a clean, organised, and compliant warehouse environment
• Ensure health & safety standards are upheld

Logistics Coordination

• Coordinate outbound shipments to NHS Trusts and private hospitals
• Liaise with couriers and freight providers
• Monitor delivery schedules and resolve shipment issues
• Support inbound deliveries from UK or overseas suppliers
• Maintain appropriate shipping and import documentation where applicable

Inventory & Systems Management

• Maintain accurate inventory records within ERP or stock management systems
• Monitor stock levels and support replenishment planning
• Manage stock rotation and shelf-life control where required
• Ensure full traceability in line with regulatory requirements

Regulatory & Quality Compliance

• Ensure warehouse activities comply with, Good Distribution Practice (GDP)
• Maintain warehouse documentation and SOPs
• Support audits and inspections
• Assist with product recall processes if required

Essential Requirements

• 3+ years’ experience in warehouse and logistics operations
• Strong hands-on warehouse operations experience
• Experience with EPR stock control and inventory systems
• High attention to detail and organisational skills
• Ability to manage priorities and work to deadlines
• Excellent communication skills

Desirable

• Experience supplying NHS or healthcare customers (medical or regulated industry desirable).
• Exposure to import/export documentation

What We Offer

• Competitive salary
• Pension contribution
• Private healthcare
• Professional development opportunities
• A meaningful role supporting patient care across the UK