Executive Support Officer

Venesky-Brown’s client, a public sector organisation in Edinburgh, is currently looking to recruit an Executive Support Officer for a 23 month contract on a rate of £21.03/hour (PAYE). The role holder must be available to work in the office a minimum of two days per week, up to five days a week when required.

Responsibilities:

- Ensuring efficient back of house services working across enabling functions

- Providing efficient, effective and proactive support to a team

- Diary management

- Organising and preparing meetings and events, prioritising tasks and coordinating activity

- Liaising with other departments to ensure the flow of information

- Triaging information to ensure a consistent level of awareness and understanding in a rapidly changing environment.

- Management of the mailbox

- Providing support to Senior Counsel

- Providing support to Solicitor when required (every Friday / holiday/sickness cover)

- Business support to the Corporate Services and teams

- Reception cover

- Assisting with generic inbox management

- Drafting responses to correspondence

- Minuting meetings, preparing agendas and papers

- Other administrative tasks (printing, filing) as required

- Undertaking any other appropriate duties as required to support the teams.

Essential Skills:

- Highly skilled in Microsoft Excel for data analysis, reporting and for complex data management, including complex pivot table analysis.

- Proven experience providing high-level executive or administrative support in a fast-paced environment.

- Strong ability to manage calendars, schedule meetings, and coordinate travel arrangements.

- Excellent written and verbal communication skills, including the ability to draft professional correspondence and reports.

- Ability to liaise effectively with internal and external stakeholders at all levels.

- Demonstrated ability to prioritise tasks, manage competing deadlines, and maintain attention to detail.

- Experience in handling confidential and sensitive information with discretion.

- Strong analytical and problem-solving skills with the ability to anticipate needs and take proactive action.

- Capacity to work independently and as part of a team.

If you would like to hear more about this opportunity please get in touch.