Bid Co-ordinator

Department: Business Development

Location: Hybrid

Compensation: £32,000 - £35,000 / year

Description We reserve the right to close this advertisement at any time if we receive suitable applications for the role. To coordinate and contribute to the development of high-quality, compliant bid submissions that support the organisation to secure government-funded contracts across employability, skills, health, justice, neurodiversity, apprenticeships, and adult education. The role will combine bid coordination and bid writing responsibilities, working collaboratively with operational and support teams to produce compelling, outcome-focused tender responses. Key Responsibilities and Key Performance Indicators

• Coordinate the development and submission of bids across a range of commissioning routes, including email, e-procurement portals (e.g. Jaggaer, Atamis), and other government procurement systems, ensuring accuracy, compliance, and timely submission.
• Support the end-to-end bid lifecycle, including Expressions of Interest (EOIs), Selection Questionnaires (SQs), Invitations to Tender (ITTs), and framework applications.
• Draft, edit, and quality assure written responses, ensuring clear, compelling, and evidence-based submissions aligned to commissioner requirements and evaluation criteria.
• Work with internal stakeholders across operations, quality, partnerships, and support functions to gather content, data, and evidence to inform high-quality responses.
• Develop responses relating to programme delivery, social value, impact, equality, diversity and inclusion, and participant outcomes across government-funded provision.
• Maintain bid trackers, action logs, and timelines, ensuring all stakeholders are aligned and deadlines are effectively managed across multiple concurrent opportunities.
• Manage bid documentation, including version control, formatting, and submission pack assembly to ensure consistency and audit compliance.
• Support bid governance processes, including organising review meetings, incorporating feedback, and finalising submissions to a high standard.
• Maintain and update the bid library, including case studies, policies, local research and standard responses, supporting continuous improvement and efficiency.
• Contribute to post-submission reviews and lessons learned processes to strengthen future bid performance.

Key Performance Indicators

• Submission of high-quality, compliant bids within agreed deadlines
• Accuracy and quality of written responses and documentation
• Effective coordination of multiple bids and stakeholder inputs
• Contribution to successful contract awards and win rates
• Continuous improvement of bid processes and content library

Skills, Knowledge and ExpertiseQualifications and specific training

• English and Maths at Level 2 (or equivalent) (essential)
• Degree or professional qualification in relevant area (e.g. Business, English, Marketing, Public Sector) (desirable)

Experience

• Experience in bid coordination and/or bid writing within a deadline-driven environment (essential)
• Experience within an Independent Training Provider or working on DWP, ESFA, MoJ, NHS or Local Authority contracts (desirable)

Knowledge

• Understanding of bid and tender processes, including public sector procurement requirements (essential)
• Knowledge of government-funded programmes across employability, adult skills, apprenticeships, health or justice sectors (desirable)

Skills

• Strong written communication and editing skills (essential)
• Excellent organisation and time management (essential)
• Ability to manage multiple priorities (essential)
• High attention to detail (essential)
• Strong stakeholder engagement skills (essential)
• Proficiency in Microsoft Office (essential)
• Experience using e-procurement portals (e.g. Jaggaer, Atamis) (desirable)
• Understanding of social value and outcomes-based commissioning (desirable)
• Experience maintaining bid libraries and knowledge management systems (desirable)
• Use of AI to support bid research (desirable)

Job Benefits

• Flexible working including home-based, centre-based, or hybrid job role dependant
• Up to 26 days annual leave, with the option to purchase up to 10 additional days
• Pension scheme to support your long-term financial wellbeing
• Training and professional development, including CPD workshops and professional qualifications
• Westfield Health Scheme with benefits including 13 healthcare services, cashback towards essential health bills, counselling and therapy treatments, fast access to MRI, CT, and PET scans, and discounted shopping vouchers
• Wellbeing initiatives including Wellbeing Wednesdays and the Mental Health at Work Pledge
• Disability Confident Leader, Menopause Workplace Pledge, Armed Forces Covenant, Ban the Box Employer, and secure prayer spaces
• Annual paid volunteering day and charity initiatives
• Cash incentives for Employee of the Month and Employee of the Year awards
• £500 Recommend a friend scheme