Accounts Assistant - Purchase Ledger

Job Summary

We are looking for a highly organised and detail‑focused Accounts Assistant to join our Finance Team. You will be responsible for processing purchase invoices, reconciling accounts, maintaining accurate supplier records, and ensuring all financial transactions comply with internal policies and accounting standards.

This role includes managing purchase orders, preparing bank transactions and reconciliations, ensuring credit is received for outstanding bills, and resolving invoice and payment queries both internally and externally.

Salary

From £27,000 depending on experience.

Key Responsibilities

Your responsibilities will include, but are not limited to:

Accounts Payable & Supplier Management

• Maintain and update accurate supplier records.
• Post invoices and credit notes, ensuring correct coding within SAP.
• Attach correct documentation and reconcile purchase orders to invoices received.
• Ensure all invoices have appropriate approval before processing.
• Process credit notes, stop payments and purchase order amendments when required.
• Manage supplier queries via phone and email.
• Prepare monthly supplier statement reconciliations.
• Investigate and resolve outstanding creditor items.
• Ensure compliance with all relevant financial policies and procedures.

Financial Processing & Reconciliation

• Prepare bank reconciliations and daily cashbook postings.
• Prepare balance sheet reconciliations.
• Process credit card statements and employee expense claims.
• Reconcile control accounts including GBP, EUR, AUD and USD bank accounts, HP, payroll, and loan accounts.

Additional Finance Support

• Support financial accounts delivery including audit preparation.
• Manage VAT and Intrastat submissions.
• Liaise with department heads to support budgeting and forecasting activities.
• Provide cover for team members when required.

Qualifications & Experience

• Studying towards or holding a recognised accountancy qualification (e.g., AAT).
• Experience working within an FMCG manufacturing environment (essential).
• Strong understanding of management and financial accounting.
• Confident working knowledge of SAP and ERP systems.
• Advanced Excel skills with the ability to analyse financial data effectively.

Key Skills

• Previous experience managing a purchase ledger in a medium‑sized organisation (preferred).
• Strong knowledge of basic accounting processes.
• Excellent attention to detail and accuracy.
• Highly organised with strong multitasking abilities.
• Confident IT skills including MS Word and Excel.
• Effective written and verbal communication skills.
• A team player with a positive, proactive approach.
• Ability to work under pressure and meet strict deadlines.
• Confident working with stakeholders at all levels of the business.
• A full driving licence is required due to occasional travel to the Abergavenny site.