Each job advert includes the relevant manager’s contact details, and you are encouraged to discuss any adjustments you may require directly with them. There is no obligation to disclose any personal or medical information—simply let us know what support would help you to participate fully.
Please let us know if you have any particular requirements to enable you to participate in the application and selection process. We will be pleased to discuss any reasonable adjustments or support needed. If you need any documents in a larger font or a different format (such as braille) please either contact the recruiting manager named in the job advert or alternatively contact the Aneurin Bevan University Health Board recruitment team on 01495 745805 option 3 or email abb.vacancyrequests@wales.nhs.uk
If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.
We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Aneurin Bevan University Health Board support flexible working.
Health Board grounds are required to be smoke-free by law. Smoking is not permitted anywhere on ABUHB sites. This applies to all staff, contractors, patients and visitors. More details are available in our Smoke-Free Environment Policy . For help to quit smoking please contact our Help Me Quit Team About Help Me Quit - Aneurin Bevan University Health Board
Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process
Job Overview
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY ANEURIN BEVAN UNIVERSITY HEALTH BOARD
An exciting opportunity has arisen within the Division of Surgery for a Medical Staffing Co-ordinator.
The postholder will act as the first point of contact for Medical Staffing matters within their allocated speciality, providing cross cover support for other medical staffing team members/specialities within the Division for leave purposes.
Responsible for the day to day management of Medical Staffing, working on own initiative to identify and resolve issues, taking action as deemed appropriate to ensure effective workforce and support service delivery.
Main duties of the job
The Medical Staffing Co-ordinator will provide a comprehensive medical workforce service, supporting the effective deployment of medical staff across the Directorate/Division. The post holder will coordinate non-consultant and resident doctor rotas, manage leave and locum arrangements, and ensure safe staffing levels are maintained in line with service requirements and workforce regulations.
The role is responsible for supporting the recruitment, onboarding and rotation of medical staff, maintaining electronic rostering systems, and monitoring compliance with contractual obligations, working time regulations and Health Board policies. Working closely with consultants, clinical leads and Medical Workforce teams, the post holder will proactively address staffing issues, support workforce planning and contribute to the efficient use of resources.
The successful candidate will provide advice on medical staffing matters, maintain accurate workforce records and reports, support resident doctor induction processes, and assist with budget monitoring and cost control initiatives. They will also represent the Directorate/Division on medical workforce matters as required and contribute to the development and implementation of workforce policies and procedures, helping to ensure the delivery of safe, effective and sustainable services.
Working for our organisation
Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.
We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.
Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.
Experience
Essential criteria
- Previous administration experience in a busy office work environment
- Proficiency in IT software e.g. Word/Excel/Database Packages
- Experience of Recruitment and Selection in a busy organisation
- Previous experience in Medical Staffing
- Previous experience in NHS with an understanding of HR policies and procedures
Essential criteria
- Educated to degree level or equivalent training and experience in relevant field
- Knowledge of NHS Medical Staffing arrangements
- Evidence of continuing personal development
- Understanding of relevant legislation e.g. employment law
Essential criteria
- Ability to manage and resolve complex staffing issues using own initiative
- Ability to communicate complex and sensitive information
- Ability to make judgements on a range of medical staffing issues
- Excellent organisational skills
- Ability to inspire confidence of senior clinicians and senior management team
- Welsh language skills