Office & People and Culture Administrator

About The Role We are looking for a motivated and organised individual to join our team in a dual-focus role supporting both office operations and our People & Culture function. This is a fantastic entry-level opportunity for someone who enjoys variety, takes pride in creating a great workplace experience, and wants to build a career in people operations or office management. You will be a key point of contact for day-to-day office needs, colleague support, and administrative tasks that keep things running smoothly across the business. Key ResponsibilitiesOffice Operations

• Manage weekly department ordering including PPE, cleaning supplies, stationery, DSE equipment, and general consumables
• Maintain and restock office supplies, ensuring all areas are well-equipped at all times
• Stock and replenish first aid kits across the office
• Set up and maintain meeting rooms, ensuring they are organised, and ready for use
• Handle all incoming and outgoing parcels and letters, including monitoring and logging via the tracking system
• Manage doorbell coverage and greet guests, ensuring a welcoming front-of-house experience
• Support cross-building setouts and People & Culture send-outs
• Assist with office revamp projects and ad hoc office improvement initiatives

Events & Colleague Experience

• Assist with the planning and delivery of company events, including sourcing treats, decorations, games, and other supplies
• Source and coordinate colleague gifting for milestones, celebrations, and recognition
• Create and curate birthday presents and gifts for team members
• Prepare and assemble new starter welcome packs
• Provide events support on an ad hoc basis as required
• Sourcing lunches for internal and external teams

People & Culture Administration

• Process colleague allowance and product orders in an accurate and timely manner
• Support the recruitment process by setting up job roles and linking postings to relevant platforms
• Assist with the onboarding of new starters, ensuring a smooth and positive joining experience
• Provide support with payroll administration tasks as required
• Provide general administrative support to the People & Culture team as and when required

What We’re Looking For

• Highly organised with strong attention to detail
• A proactive, can-do attitude with the ability to manage multiple tasks at once
• Excellent communication and interpersonal skills
• Comfortable working both independently and as part of a team
• Proficient in Microsoft Office (Word, Excel, Outlook)
• A genuine interest in people, culture, and creating a great workplace
• Previous experience in an office, admin, or customer-facing role is advantageous but not essential - full training will be provided

What We Offer

• Employment Type: This role is offered Part-time, Monday to Thursday, 9am to 5pm
• Location: Tropic HQ is a short walk from Beddington Lane Tram stop, with direct links to East Croydon and Wimbledon.
• Salary: £26,250 (pro rata)
• Benefits: Hybrid working, up to 33 days’ holiday. Enhanced family leave, Private Medical Insurance, Medicash plan, life insurance, (All available after a qualifying period). EAP through the Wisdom App, generous product allowance and 50% discount for family and friends, access to retailer discounts, Cycle to Work and Electric Car schemes, free breakfast bar, dog-friendly HQ with a chill zone and pool table, on-site parking, regular social events, and plenty of well-being treats throughout the year.
• Start Date: Immediate

About Tropic Susie, our Founder and CEO, started Tropic Skincare as a teenager, selling homemade body scrubs at Greenwich Market to help her mum pay the bills. She sold out on her first day, and the incredible response made her realise she had started something quite special. We still sell that iconic body scrub, and it sits alongside an extensive range of award-winning skincare and beauty products that have made us one of the UK’s fastest-growing beauty businesses. Our brand is certified vegan, cruelty-free and CarbonNeutral®, and our infinite purpose is to create a healthier, greener, more empowered world. And that’s where you come in! We’re looking for creative and ambitious people who share our vision and get excited about beauty that’s both innovative and sustainable. If you’re passionate about skincare and have a genuine desire to empower communities across the globe, you could be a great fit. Apply now if you’re ready to join a vibrant team who believes beauty knows no bounds! Tropic's Commitment to Equal Opportunities Our team is as diverse as it is talented because at Tropic, we go the extra mile to cultivate a culture of respect and belonging. We value every candidate, respect protected characteristics and never discriminate. We also provide reasonable accommodations for applicants with disabilities at every stage of the hiring process, so if this is something you need, please let our recruitment team know at the earliest opportunity! Ultimately, the most important thing for us is hiring the best person for the job, so we focus on skills, experience, and qualifications to ensure our process is fair and that our candidates always have a great experience with Tropic.